How to Use AI Notetakers to Build a Smarter Organization

If you're using an AI notetaker just to summarize meetings -- you're missing a bigger opportunity.

Here’s how to use notetakers to actually make your organization smarter.

Start by saving all your meeting transcript notes in one place. That could be inside your notetaker app or in a ChatGPT project folder -- this becomes your team’s memory.

Then, talk to the AI about what’s happening across meetings. Ask things like:

“Where is there misalignment between departments?” and “What blockers keep getting mentioned across meetings?”

Asking these kinds of questions helps surface patterns and connect the dots. You're not just recording what happened; you're building context your team can learn from.

It becomes a memory system and a foundation for real organizational learning.